Praneeth Patlola
This listing was posted on Willhire.
Executive Assistant, BR Oncology
Location:
Cambridge
Description:
<p><strong>~~~Please note: This is a temporary contractor opportunity at Novartis.~~~~</strong><br />Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life! <br /> <br />Novartis US partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit www.magnitglobal.com <br /> <br />Ready to work with/through Magnit at Novartis? Please read on... <br /><strong>Executive Assistant, BR Oncology</strong></p><p>BR Oncology Disease Area is seeking a proactive, creative, resourceful and integrative thinker for an Executive Assistant role supporting the Global Head of BR Oncology and the Global Head of Strategy & Operations, BR Oncology. The is a temporary assignment (needed for maternity coverage) and the estimated length of the assignment is June 2024 – February 2025. The assignment is at our offices in Cambridge, MA, with an expectation that the selected candidate be onsite 3 days per week.</p><p>The ideal candidate will be a partner to both leaders, managing all day to day facets of the leader’s administrative needs. He/she will represent the Global Head, and the greater Oncology department, in a professional, polished, and mature manner with tact, diplomacy, discretion, and good judgment. As a proactive and integral contributor to the Oncology team, you will be an organizational hub for the department and will work collaboratively and effectively within the greater NIBR Oncology administrative team. There will be interaction with all levels of management in NIBR and other Novartis divisions, as well as external interactions including academic scientists and practicing physicians throughout the world.</p><p><strong>This person must manage competing priorities in a fast-paced environment, including:</strong></p><p>· Proactive management of Global Head and Head of Strategy & Operations calendar across multiple time zones, including understanding priorities, helping with preparation in advance of meetings and making sure that all business needs are coordinated<br />· Coordinating domestic and international travel for the Global Head and Head of Strategy & Operations, then submitting all expenses through Concur<br />· Scheduling the Integrative Cancer Decision Board (ICDB) monthly meetings (annual cycle) and overseeing meeting logistics; room bookings, sending invitations, requesting AV support, managing catering, recording meeting and managing the distribution lists<br />· Planning and coordinating onsite and offsite events and meetings within a budget, including organizing internal and external global meetings, videos, and conference calls<br />· Organizing visits from external scientists, guest speakers, and consultants, visits from patients, and visits from the public; also serving as the point person and assisting in logistical details<br />· Preparing and submitting expense reports and monitoring approval flows relating to travel and other expenses of the supervisor and other directors as well as for invited speakers and consultants<br />· Collaborating on other departmental or ad hoc requests as needed, and occasionally covering for other admins</p><p><strong>Requirements</strong></p><p>· 5+ years of experience in providing administrative support to executive-level managers, with preference for experience in a pharmaceutical company.<br />· Associate’s or bachelor’s degree or equivalent experience.<br />· Excellent communication skills including a sound command of verbal and written English, particularly an ability to write and to proofread email messages and other documents. Proven ability to draft formal emails to external and internal stakeholders<br />· Discretion to handle confidential and sensitive information, including personnel issues, sensitive negotiations with external parties, patient information, and other legal documents<br />· Proficiency with Word, Outlook, Excel, Powerpoint, and SharePoint, and a general affinity for information technology and for learning new software. MS Teams experience a plus.<br />· Strong organizational and time-management skills, with an attention to detail</p><p><strong>The ideal candidate will have a combination of the following:</strong><br />· Friendly, accountable and collaborative in nature; eagerness to work as a key contributor to a dynamic and capable administrative team<br />· Sense of humor, a flexible nature, a respect for the diversity inherent in colleagues, visitors, and patients, and an eagerness to learn new things<br />· Ability to handle the stress involved in managing complicated schedules for an executive in a complex environment with frequently required changes and adjustments, including the ability to prioritize and handle multiple tasks in a timely fashion.<br />· Self-motivated and resourceful personality that searches for ways to anticipate needs and to conceive of alternatives and potential solutions to occasionally difficult and often changing scheduling, interpersonal, and travel needs.</p><p><strong>Location: Cambridge, MA (Hybrid -3-5 days onsite, 2 flex days per week)<br />Pay Rate: $71.67-$87.56/hour<br />Contract: 6+ months <br />Health, dental, vision, 401k</strong></p><p><strong>Why Novartis? </strong><br />766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. <br />We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. <br />We believe we can reinvent what's possible when we collaborate with courage to ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying! <br />Imagine the impact you could make here at Novartis! <br /> <br /><strong>Commitment to Diversity & Inclusion: </strong><br />Novartis is committed to building an outstanding, inclusive work environment with diverse teams representative of the patients and communities we serve. <br />To do our best work we need different viewpoints, which is why here at Magnit, we celebrate diversity and embrace inclusion. As an equal opportunity employer, Magnit is dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all. <br /> <br /><strong>Accommodation</strong>: <br />If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at XXXX@prounlimited.com or 1.862.778.XXXX. </p><p><strong>Commitment to Diversity and Inclusion / EEO</strong></p>
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More About this Listing: Executive Assistant, BR Oncology
Executive Assistant, BR Oncology is a Clerical Executive Assistant Job at Novartis located in United States. Find other listings like Executive Assistant, BR Oncology by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant, BR Oncology is a Clerical Executive Assistant Job at Novartis located in United States. Find other listings like Executive Assistant, BR Oncology by searching Oodle for Clerical Executive Assistant Jobs.