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Accounts Payable Specialist
Location:
Baltimore, MD
Description:
GENERAL SUMMARY:The Accounts Payable Specialist reports to the Controller and is an integral part of the Business Office team. This position is responsible for all aspects of the accounts payable activities for the school. ESSENTIAL DUTIES AND RESPONSIBILITIES:Accurately and efficiently enters data related to accounts payable into the accounting system.Prepares monthly and year-end accounts payable reconciliation and maintains accounts payable journal.Ensures all invoices are paid in a timely manner.Distributes invoices to departments for approval and account coding from incoming mail.Reviews approved invoices for proper coding and authorization in accordance with school policy.Issues checks, and ACH payments as necessary to vendors ensuring adequate control procedures are followed.Issues notification to bank of checks issued via Positive Pay or similar.As requested by the Controller, issues inquiry letters to vendors holding checks outstanding in excess of 90 days.Accounts for cancelled and voided checks for accounts payable.Places stop payments orders with bank when needed.Assists in implementing purchase order system for the Business Office.Assists the Controller in managing the school-issued purchasing card program.Setting up accounts for approved employees and training employees on how to use the online portal for processing of transactions, increasing limits as needed.Reviewing transactions for accuracy and completeness, reconciling with monthly statement from bank, preparing paperwork for review by Controller.Uploading credit card transactions into the general ledger system.Keeps records of deferred expenses and works with the Controller to create necessary journal entries.Examines outstanding checks monthly that are over 90 days old and reaches out to resolve issues.Assists various members of the community (e.g., employees, Parents' Association, Alumnae Association) with accounts payable related matters.Prepares 1099's at year-end.Responds to vendor inquiries and resolves any vendor related issues.Prepares Sales Tax Reports and submits online monthly.Prepares all accounts payable related reports/pulling samples for the annual audit and vendor related information for yearly 990 return.Reviews bank statements monthly and perform general ledger reconciliations as requested by the Controller.Performs other special projects and tasks as assigned.EDUCATION AND EXPERIENCE:Experience as a bookkeeper or bachelor's degree in accounting or related field required.2-4 years of work experience.Experience in independent school strongly preferred.Excellent written and verbal communications skills.Detailed-oriented and strong problem-solver.Meets deadlines and has excellent time management skills.High ethical standards and strong professional boundaries.Proficiency with Google Suite and Microsoft Office Suite.Familiarity with a student billing system, preferred with Blackbaud Tuition Management (BBTM).Experience with Financial Edge.WORK CONDITIONS:The Accounts Payable Specialist is a full -time, exempt 12-month position.As a condition of employment, all employees hired after August 1, 2021, are required to be fully vaccinated for COVID-19 and be able to provide proof of such vaccination.BACKGROUND CHECK:A background check (including a criminal records and employment history review) must be completed satisfactorily before any candidate can be begin work with RPCS. Failure to satisfactorily complete the background check may affect the application status or start of employment.HOW TO APPLY:Interested candidates must apply by completing the employment application and submitting a resume and cover letter to Ms. Shahad Alkubaisi in HR at XXXX@rpcs.org. References may be requested after the application has been submitted.Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and assignments may change at any time with or without notice.
Company:
Roland Park Country School
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Accounts Payable Specialist
Accounts Payable Specialist is a Accounting & Finance Accounts Payable Specialist Job at Roland Park Country School located in Baltimore MD. Find other listings like Accounts Payable Specialist by searching Oodle for Accounting & Finance Accounts Payable Specialist Jobs.
Accounts Payable Specialist is a Accounting & Finance Accounts Payable Specialist Job at Roland Park Country School located in Baltimore MD. Find other listings like Accounts Payable Specialist by searching Oodle for Accounting & Finance Accounts Payable Specialist Jobs.